Accounts Administrator

Our client is a bespoke Australian construction company specialising in high-end custom residential homes. They are known for delivering premium builds through a collaborative, detail-focused approach, working closely with clients to create tailored, high-quality residences. They are now seeking to hire an Accounts Administrator who will be responsible for managing supplier invoices from start to finish - ensuring they are correctly coded, entered, reconciled, and recorded in the system. Job/Role Responsibilities Invoice Processing & Data Entry • Monitor company inboxes for incoming supplier invoices. • Download, review, and accurately code invoices. • Enter invoices into construction/accounting systems. • Allocate invoices to correct jobs, cost codes, and project stages. • Match invoices to purchase orders where required. Reconciliation & Reporting • Reconcile supplier statements against processed invoices. • Identify missing invoices or discrepancies. • Follow up suppliers via email for outstanding documents. Records & System Maintenance • Maintain organised digital records of invoices and statements. • Ensure all entries are processed within 24-48 hours. • Assist with backlog processing and general accounts data entry. • Keep the accounts system clean, accurate, and up to date. Requirements • Experience in bookkeeping, accounts payable, or high-volume data entry roles. • Strong attention to detail and accuracy (critical). • Ability to follow structured processes and systems. • Experience handling high volumes of invoices. • Experience reconciling supplier statements. • Familiarity with construction cost coding (preferred but not essential). • Proficiency in: • Xero or similar accounting software • Microsoft Excel / Google Sheets • Email management tools (Outlook/Gmail) Benefits • Permanent work-from-home set-up • Dayshift (Australian business hours) • Full-time job • HMO • Annual leave • 13th-month pay • With Government Mandated Benefits Originally posted on Himalayas