Civil Process Coordinator

CIVIL PROCESS COORDINATOR: Lexitas coordinates legal support services nationwide, ideal for organized, detail-focused professionals who manage deadlines accurately. LOCATION: This is a full-time, Remote position. Lexitas provides a fully equipped home office setup, including a company-issued laptop. PAY RANGE: $23-$25/hr BENEFITS: Medical, dental, and vision coverage; 401(k) with company match; paid time off and paid holidays, company paid maternity, baby bonding and military leave. Join a High-Growth Legal Services Leader ABOUT THE ROLE: Lexitas is seeking a highly organized and detail-oriented Civil Process Coordinator to join our growing legal services team. This position plays a critical role in supporting attorneys, paralegals, process servers, notaries, and clients by coordinating service of process requests and legal document execution activities. The ideal candidate thrives in a fast-paced, deadline-driven environment and enjoys managing multiple priorities while maintaining exceptional accuracy. You will be responsible for coordinating legal document delivery, tracking service completion, processing notarization requests, maintaining case data, and helping ensure compliance with legal and regulatory requirements. If you're customer-focused, adaptable, and passionate about supporting legal operations, this is an excellent opportunity to grow with a national leader in legal support services. Lexitas is a rapidly growing national provider of legal and corporate support services, including court reporting, medical record retrieval, process service, and legal talent. Built on a foundation of trust, professionalism, and innovation, Lexitas delivers customized solutions with unmatched personal service to clients across the U.S. and internationally. KEY RESPONSIBILITIES: • Communicate daily with attorneys, paralegals, clients, process servers, and notaries regarding service and document execution requests. • Utilize Microsoft Outlook to maintain client communications and build strong professional relationships. • Enter and maintain accurate case and defendant information within internal case management systems. • Research and locate certified process servers using online resources such as NAPPS and other industry databases. • Coordinate with process servers to facilitate and complete service of process. Transmit legal documents to process servers and follow up regarding service status and completion. • Receive, sort, and process incoming proofs of service and related legal correspondence. Scan, index, and upload legal documents into company systems. • Electronically file proofs of service through client portals, including TXCourts.gov when required. Prepare invoices and distribute legal documents through approved delivery methods such as FedEx. • Process payment requests and issue checks as directed. • Coordinate client requests requiring signatures, dates, and notarizations. • Locate qualified notaries using resources such as 123Notary and related databases. • Provide detailed instructions, supporting documents, and shipping materials to notaries. • Review completed notarized documents to ensure all signatures, dates, and notarial requirements are properly executed. • Bill clients and promptly return original legal documents upon completion. • Maintain strict confidentiality of legal and medical records while ensuring compliance with HIPAA and applicable regulations. • Support managers, expeditors, billing teams, and other departments to ensure data integrity and operational efficiency. • Perform additional duties as assigned to support client and business needs. WHAT YOU LL BRING: • Positive, professional, and customer-focused attitude. • Strong attention to detail with a commitment to accuracy and quality. • Ability to effectively manage multiple priorities in a fast-paced environment. • Excellent organizational and time management skills. • Strong verbal and written communication skills. • Ability to work both independently and collaboratively within a team environment. • Comfortable working under deadlines and managing competing priorities. • Proficiency with Microsoft Outlook, Microsoft Word, Adobe Acrobat, Windows, and internet-based applications. • Experience using office equipment including scanners, copiers, and fax machines. • Minimum typing speed of 38 words per minute. • Strong problem-solving skills and the ability to think quickly when responding to customer inquiries. • Ability to accurately enter information across multiple systems while handling customer communications. • Flexibility to work occasional overtime as business needs require. • Consistent attendance, reliability, and punctuality. • Familiarity with subpoenas, affidavits, written depositions, and legal processes is a plus. • Commitment to demonstrating the Lexitas Core Values of Service Excellence, Positivity, Integrity, Innovation, Respect, Teamwork, and Diversity. QUALIFICATIONS: ...