Executive Assistant

Job Requisition ID # 26WD98656 26WD98656, Executive Assistant French translation to follow!/Traduction fran aise suivre! Position Overview We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide administrative support to the Senior Director in the Entertainment & Media team, focusing on Flow Studio. This role goes beyond traditional admin support - you ll be a key partner in helping our leaders and team operate efficiently and stay focused on what matters most. You will perform a wide range of tasks, handle details of a confident and critical nature, while using your experience to proactively address potential problems and ensure an efficiently functioning team. Responsibilities Executive Support • Manage calendar, schedule meetings, and coordinate travel arrangements • Tracks executive expenses and generates expense reports. Submits expense reports in a timely manner. Understand budget timelines and deadlines • Collaborate with the Leadership team as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables • Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering • Maintain email aliases, distribution lists, and shared directories, including maintaining permissions • Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events • May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset management • Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance • Raise purchase orders, verify invoices, and process payments for CW costs and expenses • Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices from start to finish • May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management Minimum Qualifications • Bachelor s degree • 3-5 years experience supporting senior executives in a fast-paced, multinational environment • Exceptional time management, organizational, and multitasking skills. Understanding that this job is not typical 9-5 • Willing to adapt to a rapidly changing environment and new processes and responsibilities • Proven ability to work under pressure, communicate effectively, and meet deadlines • Proficient in Microsoft Office Suite, Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint • Not afraid of AI tools and can proficiently use them. Tech savvy • Strong interpersonal and written/verbal communication skills in English • Able and willing to travel to events or internal meetings, locally and internationally as required • Due to our globally distributed team, you may occasionally work outside of normal business hours • Discreet and experienced in handling sensitive and confidential information. The Ideal Candidate • Takes initiative and is a self-starter who thrives with minimal supervision • Excels at managing complex projects and delivering results both independently and collaboratively • Enjoys building positive working relationships across all levels and geographies • Highly organized, detail-driven, and capable of juggling multiple responsibilities • Embraces change, learns quickly, and adapts well to dynamic environments • Understands the value of integrity and honesty in the workplace and takes ownership of their work 26WD98656, Assistant(e) de direction Pr sentation du poste Nous recherchons un(e) assistant(e) de direction dynamique, minutieux(se) et proactif(ve) pour apporter un soutien administratif au directeur principal de l' quipe Divertissement et M dias, en particulier pour Flow Studio. Ce poste va au-del du simple soutien administratif : vous serez un partenaire cl pour aider nos dirigeants et notre quipe fonctionner efficacement et rester concentr s sur l'essentiel. Vous accomplirez un large ventail de t ches, g rerez des d tails de nature confidentielle et critique, tout en mettant profit votre exp rience pour anticiper les probl mes potentiels et garantir le bon fonctionnement de l' quipe. Responsabilit s Soutien de direction • G rer l'agenda, planifier les r unions et coordonner les d placements • Suivre les d penses de la direction et tablir les notes de frais. Soumettre les notes de frais dans les d lais impartis. Comprendre les ch ances budg taires et les d lais • Collaborer avec l quipe de direction selon les besoins pour pr parer les ordres du jour et les documents de r union, r diger les comptes rendus, suivre les actions mener et assurer le suivi des livrables • Planifier et coordonner les v nements et r unions virtuels et en pr sentiel, sur sit...