Executive Assistant to the CEO

About the Role We are looking for a high-leverage Executive Assistant to act as a strategic right hand to our CEO. This is not a typical administrative position. Beyond handling calendar management and travel coordination in a fast-paced, chaotic environment, you will play an active role in driving operational efficiency. We need a clear-thinking, proactive problem solver who can jump right in without needing hand-holding. You will analyze data, build reports, identify operational gaps, and bring solutions to the table before issues arise. Key Responsibilities 1. Executive Operations & Gatekeeping • Act as the primary point of contact and buffer for the CEO, managing internal and external communications with tact and judgment. • Maintain complete situational awareness of the CEO s priorities, deadlines, and ongoing projects. • Manage complex, fluid calendars across multiple time zones, adjusting dynamically to continuous travel schedule changes. • Handle seamless international travel arrangements, itineraries, and logistics. 2. Data Analysis & Business Intelligence • Gather data across departments to create clear, actionable executive reports, dashboards, and presentations. • Continuously audit workflows and metrics to identify gaps, inefficiencies, and areas for process improvement. • Conduct research and synthesize complex information into quick, digestible briefs for decision-making. 3. Financial & Administrative Support • Assist with financial tracking, expense management, budget auditing, and financial reporting. • Monitor key financial indicators and track cross-departmental deliverables to ensure projects remain on budget and on schedule. • Handle confidential business and financial information with high discretion. Requirements & Qualifications • Turnkey Capability: Proven experience as an Executive Assistant, Chief Of Staff, Business Operations Manager, or Strategic Coordinator. You can drop into a fast-moving environment on Day 1 without requiring extensive training. • High IQ & Analytical Thinking: Exceptional logic and problem-solving ability. You don't just report data; you understand what the numbers mean and recommend action. • Proactive & Autonomous: You anticipate needs before they are voiced and actively look for ways to lighten the CEO's operational load. • Chaos Tolerance: High adaptability, mental resilience, and composure in fast-changing, high-pressure environments. • Financial Literacy: Comfort with numbers, spreadsheets, financial statements, and basic business finance principles. • Time Zone Agility: Willingness and technical setup to work asynchronously and align with the CEO s shifting global schedule. • Tech Savvy: Advanced proficiency in modern workspace tools (e.g., Claude, Notion, Slack, Google Workspace, Excel/Google Sheets, project management platforms). Originally posted on Himalayas