Human Resources Manager

The Human Resources Manager serves as ProSync s senior HR expert and operational leader, overseeing end to end human resources functions across a multi state workforce supporting DoD and Navy customers. This role blends strategic planning with hands on execution-driving workforce strategy, ensuring compliance, optimizing processes, and shaping a highly effective and engaged distributed team. HR Operations, Compliance & Risk Management • Serve as the primary HR contact for employees and leaders, providing guidance on policies, employee relations, and people operations. • Maintain strict compliance with federal, state, and local employment laws, with expert level knowledge of California HR requirements (wage & hour, meal/rest, leave laws, pay transparency, PTO, termination rules, etc.). • Oversee compliance across a dispersed workforce in CA, MD, VA, HI, FL, NM, DE, and other states. • Own company-wide policy development, updates, Employee Handbook management, and state-specific addenda. • Complete and submit all HR compliance reporting (VETS-4212, EEO-1, ACA, OSHA 300 logs, etc.). • Ensure HR compliance for government contracting (SCA, OFCCP, wage determinations, audit readiness). • Lead employee relations investigations, corrective actions, and risk mitigation efforts. • Oversee I 9s, employment eligibility, personnel file integrity, and HR recordkeeping. • Support internal/external audits (HR, payroll, ISO, government contract audits). • Conduct regular payroll and personnel audits-including deep familiarity with California payroll accuracy, PTO accrual rules, LWOP tracking, and backpay adjustments. Benefits & Total Rewards • Administer all benefit programs (health, dental, vision, life, voluntary plans, 401(k)). • Lead Open Enrollment strategy, communication, and execution. • Manage compensation actions, salary analysis, and pay accuracy across states-especially California. • Oversee all leave programs (FMLA, ADA, state-specific leave laws, accommodations). • Provide clear, proactive employee communications to ensure understanding of benefit and total reward programs. Talent Acquisition, Onboarding, Offboarding & Workforce Planning • Partner with recruiting to ensure compliant, efficient hiring for technical and cleared talent supporting federal customers. • Lead strategic workforce planning, partnering with leadership to forecast needs, identify gaps, and align talent to mission and contract requirements. • Own onboarding and offboarding process optimization, creating a consistent, high quality experience for dispersed employees nationwide. • Oversee documentation, policy training, systems setup, benefits enrollment, and day-one readiness. • Maintain and improve the IDP (Individual Development Plan) workflow and support succession planning efforts. • Track and report key HR metrics (turnover, hiring velocity, demographics, DEI trends, engagement indicators). • Support proposal development with HR-related writing. Employee Experience, Culture & Engagement • Lead culture-building and engagement programs across a remote and distributed workforce. • Plan and coordinate events, recognition programs, surveys, and wellness initiatives. • Manage SWAG inventory, distribution, and new-hire experience assets. • Develop and deliver HR communications and employee education campaigns. Federal Contracting & Program Support • Support contract transitions, workforce mapping, phase-ins/outs, and customer expectations. • Maintain HR and recruiting metrics for contract reviews and CPARS support. • Ensure contractually required HR deliverables are met accurately and on time. • Advise Program Managers on workforce planning, performance concerns, and employee development. • Support veteran hiring initiatives and employer branding in the federal contracting space. HR Systems, Technology & Cross-Functional Leadership • Serve as the HR owner for Unanet (timekeeping/project accounting) and Paycom (HRIS, payroll, benefits, time & attendance). • Lead HR process automation, workflow improvements, and policy digitization. • Maintain HR SharePoint sites, dashboards, policy libraries, and automated workflows. • Partner on website updates and employer brand initiatives. • Represent ProSync at job fairs, conferences, and industry events. • Lead special projects focused on process optimization, cost savings, and system modernization. Technology & Solution Providers utilized in this role at ProSync: • Adobe Systems/Adobe Creative Cloud: Creative software suite (Photoshop, Illustrator, InDesign, Acrobat, etc.) used to design documents, proposals, marketing materials, graphics, and to edit/secure PDFs. • CallTower: Cloud communications and unified communications as a service (UCaaS) platform for VoIP phones, Teams/Zoom/voice integration, and call routing. • CCSI/eFax: Service for sending and receiving faxes via email or web portal-used when fax is required for clients, government forms, or contra...