Member Governance Coordinator

Career Opportunity Role Title Member Governance Coordinator Purpose of role The Member Governance Coordinator is responsible for administering governance-specific programs and tasks required to support the Member Governance Team and our network of volunteer leaders. This role is ideally suited for a highly organized individual who enjoys being part of a team while contributing to a cause that matters. To be successful in this role, the individual must maintain a positive and professional attitude while delivering accurate and reliable results. They will be expected to meet tight timelines in dynamic conditions while maintaining poise and professionalism. They should possess excellent time management skills, the ability to juggle and prioritize competing tasks, and be extremely detail oriented. In addition, they should enjoy collaborating and interacting with others, which may include external teams and vendors. The Governance Coordinator role requires a self-starter who is committed to success. This is a full-time remote role based in Toronto, Canada. The role requires some work in the evenings and weekends. As this role may include occasional international travel, a valid passport is required. Job Description Key Responsibilities • Build a service-oriented approach into communications and interactions with all internal and external stakeholders • Work with internal staff to maintain, cross-check and verify the accuracy of data sets including email distribution lists and reports • Support the scheduling, coordination, and maintenance of a centralized team calendar that structures all meetings across the Member Governance team and the Member Network • Responsible for facilitating the delivery and tracking of member governance programs including development of support materials, processing applications, communication with internal and external stakeholders, post activity reports, financial payments, and documenting feedback and recommendations to ensure the smooth delivery and success of the programs • Accurately maintain and update a centralized contact list for all member leaders in Excel including verification checks and maintaining our membership database in collaboration with other internal stakeholders • Assist with all elections within our Member Network, including the preparation of communications and admin documents • Work with financial and data analysts to ensure Member Network funding reports and activity reports are accurate and distributed timely on an established schedule • Assist with the tracking and distribution of financial payments for the Member Network • Responsible for preparing governing documents in conjunction with the financial team for legal filings • Support the scheduling, coordination, and preparation of both virtual and live meetings/events • Produce email meeting notices, including relevant attachments, in advance of scheduled meetings • Organize and maintain folders within MS Teams and a common shared drive • Support Member Governance team members with ad-hoc tasks including documentation and reporting requests • Collaborate and cooperate with colleagues on a daily basis while maintaining a positive and proactive approach to problem solving • Periodic attendance at both virtual and in-person meetings to support the transcription of minutes where required • Assist with other administrative duties as required Key Qualifications • One to two years of work experience in administration support or relevant field • Post-secondary education is an asset • Strong ability (and willingness) to support co-workers to accomplish group goals • High attention to detail and accuracy while meeting strict deadlines • Strong organizational, follow-up and priority setting skills • Excellent collaboration and facilitation skills • Strong interpersonal skills and an ability to interact with a wide range of internal and external stakeholders • Excellent communication skills (written and oral) with an ability to build and maintain positive relationships with colleagues and volunteers (member leaders) • Ability to effectively liaise with diverse groups and a wide range of individuals, both virtually and in person, while acting in a highly professional manner • Proficiency with the management of and communication from shared email boxes • Intermediate computer skills in MS Office (Microsoft Office/Microsoft 365); email correspondence; calendar management; and proficient in database management technologies (Microsoft Excel) • Ability to manage and prioritize multiple tasks simultaneously while operating in a dynamic and fast paced environment • Proven ability to work in a team-oriented environment • Proven track record of achieving successful results • Willingness to learn to new skills The role may require international travel; therefore, the successful candidate should possess or be able to acquire a valid passport. Salary Range: $40,000.00 - $55,000.00 The actual ...