Post Award Grant Specialist

Compensation Range: Annual Salary: $50,790.00 - $68,570.00 Position Summary The Post Award Grant Specialist is a key member of the grants accounting team working directly with program directors, the office of sponsored projects, and the accounting/finance team on all grant related activity. The Post Award Grant Specialist will play a key role in the administration support, fiscal compliance and fiscal management of sponsored programs, campus and community programs, and all other support programs. The Post Award Grant Specialist serves as a primary point of contact for faculty serving as PI s on the grants and work directly with them throughout the life of an award providing guidance/assistance on administrative and fiscal processes such as purchasing supplies, projecting costs, interpreting complex policies and regulations, and providing data for securing sponsor agency approvals for grant related actions. Responsibilities include faculty financial support, contract and grant management, accounting and finance, procurement, and travel expense reimbursements, including procurement and expense report approvals. This position serves as a subject matter expert on communicating policies and procedures, as well as related regulatory guidance, providing training, correcting transactions and ensuring completion of financial records. Duties include assessing the efficiency of departmental reporting and tracking procedures and recommending revisions as necessary. This position provides support for the administrative and fiscal management of grants and contracts and provides faculty with time needed to focus on the research activities that will continue to advance the University s mission. In addition, this position may provide supplemental support for the department. Essential Functions: • Provides summary of grant terms, begin/end dates, identification of grant specific conditions and regulatory requirements. Manage tracking of reporting deadlines per award terms and conditions and communicate deadlines to PI, OSP and Senior Grant Specialist, Post Award to ensure deadlines are met. • Performs post-award tasks including procurement, contracts, monitoring spend in accordance grant document and internal policies and procedures, submission and/or approval of invoices and expense reimbursements for grant activity • Provide project budget oversight including monitoring, tracking and/or reconciling transactions, variances and payroll funding distributions and expense transfers; prepare and submit budget revisions and funding updates; provide financial reporting; and meet regularly with the Principal Investigator and/or Senior Grant Specialist, Post Award • Perform standard accounting functions to support budget, payroll, accounts payable, accounts receivable, procurement, and travel and expense reimbursement activities including preparation of journal entries; verification of grant coding in WorkDay; month-end and year-end closes, along with related grant year off cycle reporting; reconciliations and audits; reporting and records management • Coordinate human resources actions as they apply to personnel paid on grants and monitor payroll expenditures • Manage in kind and matching funds, as per grant terms • Review sponsored project charges are allowable, applicable, and allocable to the project based on the Code of Federal Regulations Uniform Guidance (UG) and University policies and procedures • Manage effort and payroll certifications and ensure compliance, provide training on effort certification, as needed, for grant teams • Manage and maintain regulatory files, including approval and sponsor correspondence • Support sponsored project close out procedures; remove unallowable charges from project and obtain cost center approval for operating expense; ensure project has posted for close out; review closing project 90, 60, and 30 days prior to project end date to ensure timely processing or identification of need for no cost extension, if available • Assist in creation of department tools and resources to assist faculty and staff to streamline project management. • Assists Senior Grant Specialist, Post Award in Fiscal Year-End. Provides the accounting team with the list of purchase orders that need to be reviewed for closeout or updated for the next fiscal year. Administers grant journal entries for fiscal year-end • Other duties as assigned. Supervisory Responsibilities:N/A Requirements: Education & Experience: • Bachelor s degree in Accounting, finance, or related field required • One to three (1-3) years relevant experience in grant and contract accounting, budgeting and reporting within a large non-profit. • Knowledge and understanding of the federal regulations relating to grants including Uniform Guidance regulations pertaining to grants preferred • Not-for-profit accounting experience preferred. • Experience working in a technology-driven enterprise preferred. Competencies/Technical/Function...