Staff Accountant - US Remote

Employment Type • Fully remote - any US state • Direct, full-time employment with Mobiz IT, Inc. • Third-party agency submissions are not accepted. Role Summary The Staff Accountant owns the recurring transactional accounting and reconciliation work that drives Mobiz s monthly close, performed end-to-end in Microsoft Dynamics 365 Business Central. This is an ownership role, not a support role: you prepare and reconcile; you don t just assist. Mobiz is a global IT consulting and Microsoft licensing firm operating across multiple legal entities and currencies. Revenue and costs are tracked dimensionally - every customer is a department, every engagement is a project code - so accurate coding on every entry is essential to reliable customer and project profitability reporting. What You ll Own Month-End Close and Journal Entries • Prepare and post the recurring close journal entries: revenue deferrals on multi-month and annual license contracts, expense accruals, prior-month accrual reversals, and prepaid amortization. • Prepare vendor rebate allocation entries and distribute rebate income to the correct customer departments. • Code every entry with the full dimension set - department, project, and site - and attach supporting documentation in Business Central before submitting. • Route all entries to the Controller for approval before posting; maintain the approved-entry archive in SharePoint. • Track close tasks against the published close calendar and flag at-risk items early. Reducing close cycle time is an explicit goal of this role. Reconciliations • Reconcile operating bank accounts, corporate credit cards, brokerage accounts, and the line of credit monthly, moving toward a weekly continuous-reconciliation cadence. • Validate direct bank feeds into Business Central against source statement exports and resolve sync gaps. • Create correcting entries for unrecorded items - fees, interest, and timing differences - and clear each account to a zero difference before posting. • Reconcile AR and AP aging to the balance sheet, and reconcile prepaid, accrual, and deferred revenue accounts each month. Multi-Entity and Intercompany • Prepare intercompany cross-charge entries between Mobiz entities on the close schedule, referencing the governing agreement in each entry description. • Reconcile due-to / due-from balances and resolve imbalances before period close. • Support foreign-currency transactions and translation at approved rates. Cost Allocation and Customer Profitability • Own the monthly payroll allocation: pull time data from ServiceNow, run it through the allocation model, and reallocate wages and payroll taxes from administrative accounts to the customer departments and COGS accounts that earned them. • Validate that total allocated equals total payroll before submitting the entry. • Maintain separation of billable and non-billable cost so gross margin by customer stays accurate. Reporting and Analysis • Produce monthly P&L by department and prepare variance analysis comparing the current month to the prior three months, investigating and documenting every variance above 5%. • Analyze gross margin by customer and surface trends and anomalies to the Controller. • Validate the reporting package before distribution: active client dimensions, department mappings, zero gross profit on corporate departments, and a balance sheet that nets to zero. • Assist with budgeting and forecasting by compiling actuals and identifying trends. Tax and Compliance Support • Prepare and file sales and use tax returns; monitor economic nexus thresholds and register in new jurisdictions as they are met. • Assemble schedules and supporting records for the external CPA firm for federal, state, and local filings. • Track filing deadlines and maintain the record of submissions and advisor correspondence. • Provide documentation and reconciliations for audits and due diligence requests. Controls and Continuous Improvement • Follow established internal controls, approval thresholds, and documentation standards without exception. • Document procedures and identify automation candidates in Business Central and Power Automate that remove manual steps from the close. Business Central Requirements Direct, hands-on experience with Dynamics 365 Business Central is required. You must have a minimum of 3 years of experience working independently in: • General journals, batch import of journal entries, and posting. • Bank Account Reconciliation and Payment Reconciliation Journals under Cash Management. • Dimensions and dimension values - assigning, correcting, and filtering by them. • Chart of accounts navigation and financial report / account schedule export to Excel. • Standard financial statements: trial balance, P&L, and balance sheet with dimension filters. Required Qualifications • Bachelor s degree in Accounting, Finance, or a related field. • Minimum 4 years of progressive accounting expe...