Tax Administrative Assistant for US-based company

Paired is a global staffing and recruiting agency dedicated to connecting outstanding remote talent with leading companies. We are currently partnering with a US-Based company to find a Tax Operations & Client Success Specialist who will ensure smooth tax operations and provide excellent client support remotely. As a Tax Operations & Client Success Specialist, you will play a vital role in managing tax-related processes and fostering positive relationships with clients. You will collaborate with various teams to ensure tax compliance and deliver exceptional service to clients. Key Responsibilities Client Communication & Coordination • Manage client communications via phone and email. • Follow up on outstanding documents and requests. • Provide updates on tax return status and workflow progress. • Coordinate appointments and scheduling. • Route technical tax questions to the appropriate team members. IRS & Tax Administration • Contact the IRS and Franchise Tax Board regarding notices and correspondence. • Pull tax transcripts and maintain detailed records. • Request penalty abatements and assist with administrative tax resolutions. • Research balances, payments, filing history, and notices. • Follow up on unresolved client matters. Entity Filings & Compliance Support • Assist with LLC formations and business registrations. • Coordinate Secretary of State filings and Statements of Information. • Support S-Corporation election filings. • Track compliance deadlines and annual filing requirements. Workflow & Operations • Coordinate quarterly estimated tax payment schedules. • Maintain internal tracking systems and spreadsheets. • Support tax return workflow management and delivery. • Keep client records accurate and up to date. • Serve as a liaison between clients and internal departments. Requirements • Prior experience working in a U.S. tax office, CPA firm, accounting firm, or tax resolution firm. • Experience handling IRS correspondence and tax-related administrative workflows. • Strong written and verbal English communication skills. • Excellent organizational skills and attention to detail. • Comfortable speaking with clients and government agencies. • Strong proficiency with Google Workspace and spreadsheets. • Ability to manage multiple priorities in a fast-paced environment. Benefits Benefits • Competitive salary (USD) • Work From Home • Flexible hours Originally posted on Himalayas