Human Resources Administrator

Lingraphica is a mission-driven organization who provides speech-generating devices to help improve communication, speech, and quality of life for people with aphasia. We look for candidates who enjoy working in a fast-paced, goal-oriented environment, and who share our commitment to helping individuals on their aphasia journey. Job Description About the role: The Part-Time HR Administrator provides administrative and operational support for the Human Resources function, helping ensure a positive employee experience and efficient HR processes. This role supports onboarding, employee records management, compliance activities, learning and development administration, and various organizational initiatives. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality. Responsibilities: Onboarding & Employee Experience • Coordinate onboarding activities and new hire setup to ensure seamless employee experience. • Prepare and distribute onboarding materials and documentation. • Maintain onboarding schedules and track completion of required tasks. • Coordinate logistics for internal speaking and learning opportunities for employees HR Administration & Employee Records • Maintain employee personnel files and ensure documentation is accurate, complete, and compliant. • Support ongoing employee file audits and record retention practices. • Review resumes and assist with preliminary candidate screening activities. • Maintain and update organizational charts to reflect staffing changes. • Administer employee stipend programs and track submissions and reimbursements. • Support the company's donation matching program and track associated activities. Compliance & Credential Management • Conduct monthly Office of Inspector General (OIG) exclusion checks and maintain related records. • Track and monitor Speech-Language Pathologist (SLP) licensure renewals and compliance requirements. • Assist with HR compliance reporting and documentation as needed. Systems & Administrative Support • Provide administrative support for the Learning Management System (LMS), including user management, course assignments, and reporting. • Maintain and update HR-related content on the company intranet. • Monitor travel attendance and exception reporting, ensuring accurate tracking and follow-up. • Support HR data accuracy across systems and databases. Executive & Organizational Support • Coordinate logistics, materials, and administrative tasks related to quarterly Board of Directors meetings. • Assist with scheduling, communications, and special projects as assigned. • Provide general administrative support to the HR team. Qualifications Minimum Qualifications: • Associate degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experience. • Strong organizational skills with exceptional attention to detail. • Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. • Ability to handle confidential information with professionalism and discretion. • Strong written and verbal communication skills. • Ability to manage multiple priorities and meet deadlines in a fast-paced environment. • Ability and willingness to travel within the U.S. (including airline travel) is required up to 2 times per year for in-person team and all-company meetings with possible additional travel. Preferred Qualifications: • Bachelor's degree in Human Resources, Business Administration, or a related field. • 2 years of administrative, HR, or office support experience. • Experience supporting Human Resources function. • Experience working with HRIS, LMS, or employee record management systems. • Familiarity with onboarding processes, compliance tracking, and personnel file management. • Experience maintaining intranet content and organizational charts. • Knowledge of employment laws, HR best practices, and compliance requirements. • HR certification (SHRM-CP, PHR, or similar) is a plus. Additional Information Work Environment & Physical Demands Work is performed remotely from a home office. The individual is expected to maintain a safe, productive workspace with reliable and secure internet access. Hours: Part-time, approximately 20-25 hours per week (Monday - Friday and flexible based on business needs). Travel Travel by air is required up to two (2) times per year within the US for in-person team meetings and an all-company meeting. Accommodations At Lingraphica, we are committed to creating an inclusive and accessible environment for all employees. To perform this job successfully, an individual must be able to complete each essential duty and physical demand. The requirements listed above represent the knowledge, skills, and abilities required, as well as the physical demands associated with the role. We recognize that everyone's needs are unique, and we are h...