Events Marketing Manager

About Pivotal Health Pivotal Health is the leading technology platform that helps healthcare providers get paid fairly in an increasingly complex reimbursement landscape. Today, many providers face persistent underpayment from health insurance companies, despite delivering high-quality care. While processes like IDR (Independent Dispute Resolution) were designed to promote fairness, they're often administrative-heavy, time-consuming, and difficult to navigate without the right tools. Pivotal Health combines software, data, and service into a seamlessly integrated, AI-driven platform that simplifies these complex reimbursement workflows. We help providers efficiently dispute underpaid claims, reduce administrative burden, and recover the reimbursement they're entitled to; without adding more work to already stretched teams. Our full-service IDR solution is just the starting point. We're building solutions that enable providers to operate with clarity, control, and confidence across the reimbursement journey. About the Role Pivotal's event and conference program has grown fast. We now exhibit at 20-30 industry conferences a year (radiology, emergency medicine, anesthesiology, hospital and health systems) and run our own hosted networking dinners and internal programs on top of that. We've hit the point where executing at the level we want requires someone who owns this function. That's this role. The Events Marketing Manager will help execute the logistics and coordination infrastructure that makes our event program run. That means conference planning and execution end-to-end, booth setup, staffing schedules, vendor coordination, marketing materials, plus internal team communication and prep, post-event follow-up, cross-functional coordination with sales and leadership, and collateral needs like one-pagers, signage, and digital assets. About 60% of the work is field marketing and events; the rest is broader marketing support across a small, high-output team. If you want to be a key player in driving business demand through event programs, work directly with leadership, and own things that actually move the business. If you want a clearly scoped, tightly managed role with a lot of hand-holding, this is not the right fit. What You'll Do • Own conference logistics end-to-end. Manage full execution from commitment to post-show wrap-up: booth design, staffing, vendor coordination, materials shipping, and on-site problem-solving. • Evaluate and prioritize the event calendar. Partner with the Sr. Events Marketing Manager and sales to assess which conferences and trade shows to invest in, vetting organizers on attendee count, demographics, and ICP fit before committing budget. • Run internal prep and communications. Brief stakeholders, coordinate schedules, and make sure everyone knows what to bring, do, and say before they walk in the door. • Build and maintain event infrastructure. Own the systems that make the programs repeatable and scalable: tracking spreadsheets, vendor rosters, budget sheets, post-event templates . • Execute hosted events and field programs. Own logistics for Pivotal-run networking dinners, roundtables, and regional programming alongside the broader conference calendar. • Drive integrated event marketing. Develop pre- and post-event email campaigns, LinkedIn content, and on-site assets that build awareness, drive booth traffic, and support sales follow-up. Maintain a library of evergreen copy and templates that scale across events. • Produce event collateral and assets. Brief, create, or coordinate one-pagers, signage, and digital materials - working in Canva or Figma and looping in design support as needed. • Pursue thought leadership opportunities. Partner with subject matter experts and leadership to identify speaking sessions, panels, and sponsored content, supporting talking points and materials development. • Close the loop on every event. Coordinate post-event lead follow-up with sales, document learnings, and track ROI metrics - because events only matter if they generate pipeline. Who You Are • 1-3 years of experience in B2B event coordination, field marketing, or a closely related role, ideally at a start up in tech or healthcare. You've run events, not just helped with them. • You've been in the weeds. You know what it feels like when the shipment doesn't arrive, the AV fails, and the booth opens in two hours. You've solved those problems and you're not afraid of them. • You move without being told to. You see what needs to happen and you do it. You don't wait for someone to write you a task list. • Comfortable working directly with sales and senior leadership. You can hold your own in a conversation with an enterprise AE or a VP, and you understand how events connect to a sales cycle with six-figure deal sizes. • Proficient in HubSpot or a comparable marketing automation platform, and fluent in spreadsheets, especially budget tracking. You know your way arou...